A software company was spending 3 hours per day on manual prospecting. We built an agent that handled the full outreach sequence automatically.
A 6-person real estate team was losing leads to slow follow-up. The agent responded to new inquiries within 90 seconds and managed the full nurture sequence.
A marketing agency was paying a contractor to produce weekly newsletters and social content. The agent now handles the full pipeline in under 10 minutes.
A real estate investor was paying thousands each month for a third-party service to distribute properties to their investor list. We built the automation directly — they own it now.
A boutique bookkeeping firm serving real estate investors was capped by manual back-office work. We automated five core workflows so the team can scale without adding headcount.
A software company was spending 3 hours per day manually researching prospects, sending connection requests, and following up on LinkedIn. The process was inconsistent and depended entirely on one person's bandwidth.
22
Discovery calls booked
In the first 30 days of deployment
3hrs
Saved per day
Previously spent on manual prospecting
8x
More outreach volume
With zero additional headcount
The founder was doing all outreach manually. Each prospect required research, a personalized connection request, and a 5-step follow-up sequence. At the volume needed to hit revenue targets, this was not sustainable. Hours were being spent on tasks that could be systematized.
We built a multi-step outreach agent that handled the entire LinkedIn sequence from prospect identification to booked call:
In 30 days the agent ran outreach to 8x more prospects than the founder had been reaching manually. 22 discovery calls were booked. The founder's only job was to show up to the calls.
A 6-person real estate team was losing inbound leads to slow response times. New inquiries from Zillow, Realtor.com, and their website were sitting for hours before anyone followed up. Speed-to-lead is everything in real estate.
<90s
Response time
Down from an average of 4 hours
40%
More leads converted
In the first 60 days post-launch
0
Leads lost to no follow-up
Agent handles every inquiry automatically
Studies show that responding to a real estate inquiry within 5 minutes increases conversion by over 100%. This team's average response time was 4 hours. Agents were juggling showings, client calls, and paperwork — following up on new web leads was always the last priority.
We built an operations agent that intercepted every new lead the moment it came in and managed the full nurture sequence:
Response time dropped from 4 hours to under 90 seconds. Within 60 days, the team saw a 40% increase in lead-to-showing conversion. No leads were falling through the cracks anymore — and the agents could focus entirely on clients, not inbox management.
A marketing agency was paying a freelance writer $4,000/month to produce weekly newsletters and social content for their own brand. Output was inconsistent, revisions took days, and the content rarely matched the founder's voice.
$48k
Saved per year
Contractor cost eliminated entirely
10min
To publish weekly content
Down from 2 days of back-and-forth
4x
More content published
Newsletter + LinkedIn + Twitter weekly
The agency knew content was important for their own pipeline but the process was painful. The contractor needed a detailed brief, would deliver a draft 4 days later, and revisions went back and forth. By the time content went live, it felt stale. The founder's unique voice rarely made it through.
We built a content agent trained on the founder's existing writing, interviews, and brand voice. The pipeline runs end to end with minimal input:
The contractor was off the payroll within 30 days of deployment. The agency now publishes 4x more content, the founder's voice is consistent, and the whole process takes under 10 minutes a week. The $4k/month paid for the agent build in one month.
A real estate investor was paying thousands of dollars each month to a third-party service just to distribute available properties to their investor network. The data was already sitting in AppFolio — they were just missing the automation to use it.
$0
Monthly subscription cost
Third-party service cancelled entirely
100%
Owned outright
No recurring fees, no vendor lock-in
Auto
Distribution on listing
Investors notified the moment a property goes live
The client was running a property investor network and needed a reliable way to send new deals to their list the moment properties became available in AppFolio. They were paying a third-party service thousands of dollars a month to do it. The data was already in their system — they were just paying for someone else's wrapper around it.
We built a direct integration between AppFolio and their investor distribution system, replacing the third-party subscription entirely:
The third-party service was cancelled. Properties now distribute automatically the moment they go live in AppFolio. The client owns the system outright with no ongoing subscription cost and no vendor dependency.
"Nicholas and his team were able to automate a system that we were having to pay thousands of dollars a month for. Now we own it ourselves."
Jaime S.
Real Estate Client
Stream Bookkeeping is a boutique financial services firm serving real estate investors. Every new client meant more data entry, more follow-up, and more manual reconciliation. We automated the back office so the team can take on more without the overhead scaling with it.
5
Core workflows automated
Intake, AP, month-end, reporting, lead qualification
0
Manual document routing
Every file sorted and filed to the right client automatically
CFO
Level reporting, automated
P&L and cash flow reports delivered to clients on schedule
Stream's business is built on precision and personal service. But every new client added more hours of manual work: sorting documents, chasing month-end materials, running payroll, preparing reports. Growth was becoming a liability. The work was too repetitive to keep doing manually and too important to rush.
We designed and built five AI agent workflows that handle the operational load end to end, working inside their existing tools — QuickBooks, Gmail, and their client portal:
Manual data entry and document routing across five workflows is fully handled by the agents. The team's time is freed for higher-value advisory work. Stream can take on more clients without the operational overhead scaling with each one.
What Clients Say
"Nicholas and his team were able to automate a system that we were having to pay thousands of dollars a month for. Now we own it ourselves."
Jaime S.
Real Estate Client
"YeichMedia was so fast at producing our automation! We now have time to focus on the high leverage tasks inside my business."
Jess M.
Business Owner