01AI OPERATIONS AUDIT FOR PROPERTY MANAGEMENT
Map the rest of the operation once the first workflow is running.
Typically four weeks, after a first build: Yeich Media maps every process in the operation, scores each one for automation, evaluates risk and readiness, and delivers a written roadmap for what to build next.
02Fit
This audit is for teams with a real operational bottleneck.
Not the right starting point if
- You only need a basic website or one small task completed
- You have already decided on a solution and only need execution
- No one internally can describe or own the current process
- Nothing has been built yet (start with a Workflow Implementation Sprint)
- There is no real operational problem or urgency to solve
This audit is a fit if
- You have a recurring workflow you want to improve
- You want an outside operator to evaluate options objectively
- You can give access to process owners and system context
- You have a first workflow running and want the rest of the operation mapped
- You can act on a high-priority recommendation in the next 90 days
03The cost of guessing
The expensive mistake is building the wrong thing.
Buying another tool
The team gets another login but no process adoption or measurable improvement.
Automating a broken workflow
A tool moves bad information faster and makes exceptions harder to manage.
Building the rest one guess at a time
Each next workflow gets picked by instinct, and the pieces stop fitting together.
04What you get
A decision-ready roadmap, not a generic slide deck.
Eight deliverables. Yours to keep and act on with or without us.
- Current-state workflow map
- A shared view of where work starts, moves, stalls, and requires judgment
- Tool and data inventory
- Clarity on existing systems, usable information, and integration constraints
- Opportunity shortlist
- The 3–5 workflows most worth evaluating
- Prioritization scorecard
- A practical ranking by impact, effort, risk, and readiness
- ROI assumptions
- A transparent model of time saved, cost avoided, or response speed
- Implementation recommendation
- Scope, guardrails, tools, and responsibilities for the next project
- 90-day roadmap
- A written, sequenced plan for what to test, build, measure, and improve
- Executive readout
- The written report of what we found, with each finding pointed back to where we saw it so your team can check it, and the recommendation it leads to
05Timeline
From one working build to a map of the whole operation, typically four weeks.
Kickoff and inventory
Align on goals, list every process, identify owners, and gather documentation and system access.
Process mapping
Map how work moves through people, systems, handoffs, exceptions, and decisions, across the whole operation.
Scoring and opportunity design
Score each process for automation, then evaluate approaches, integration needs, risks, and success measures.
Roadmap and readout
Deliver a prioritized recommendation, ROI model, and a sequenced plan for what to build next.
06Scope of discovery
We examine the operation around the workflow, not just the technology.
- People and ownership
- Where requests originate
- Current systems and integrations
- Data quality and access
- Manual handoffs
- Exception handling
- Policies and approval rules
- Risk and escalation points
07After the audit
You keep the roadmap. You choose the next step.
- The opportunity isn't ready
- Use the roadmap internally to improve documentation, data, or processes first
- You have a contained high-value workflow
- Move into a Workflow Implementation Sprint
- You have several connected opportunities
- Plan a phased AI Operations Partnership
You receive the workflow map, priorities, assumptions, and implementation recommendations whether or not you hire Yeich Media to build the next phase.
08Investment
A fixed price for the whole map, once the first build is live.
$4,500
The price is fixed for the scope agreed before work starts, and it covers every process in the operation, not one workflow.
Offered after a first Workflow Implementation Sprint, once there is a working system to map the rest of the operation around.
09Questions
What teams ask before booking an audit.
Is the audit only for property-management companies?
It's built for property-management operations specifically, though the discovery method applies broadly.
How much time will you need from our team?
Mainly the people who own each process, across a handful of short sessions over the four weeks.
Do we own the audit deliverables?
Yes. You keep the workflow map, priorities, and recommendations whether or not you hire Yeich Media next.
Why does the audit come after a build?
A first build proves the method on one workflow, in your accounts, at a fixed price. Mapping everything else is worth more once you have seen one work.
10Next step
Start with a clear operational decision.
Book an AI Operations Assessment. We'll discuss the workflow creating the most drag for your team and determine whether the audit is the right next step.